Bylaws

WOLF RUN WOMEN’S GOLF CLUB

BYLAWS

Article 1

Name and Objectives

Section 1: Name

The name of this organization shall be "The Wolf Run Women’s Golf Club" [the "Club"], a not-for-profit organization.

Section 2: Objective

The objective of the Club is to promote golf, knowledge of the rules of golf, good sportsmanship and social activities among its members.

Article 2

Membership

The Club shall be comprised of women golfers who are annual members in good standing. Annual members shall be eligible to vote at any general or special meeting of the members and to hold office. Memberships are not transferable.

Article 3

The Executive Board

Section 1: Executive Board

The Executive Board shall be comprised of the elected offices of the Club. Members of the Executive Board may chair up to a maximum of two Standing Committees. These officers shall be Captain, Co-Captain, Secretary and Treasurer.

A. Captain - The Captain shall preside at all meetings of the Club. She shall be the Tournament Committee Chair and work with the designated monthly chairs. She shall, with the approval of the Executive Board, appoint the chairs of the Standing Committees and all special Committees. She shall be an ex-officio member of all committees except the Nominating Committee and shall act in the absence of the Treasurer. She shall have the authority to call special Board Meetings at her discretion with a quorum. She shall be an ex-officio member of the incoming Executive Board after her term expires.

B. Co-Captain - The Co-Captain shall perform the duties of the Captain in her absence or inability to serve. She shall oversee any By-Law and Standing Rule revisions as directed by the Board of Directors.

C. Secretary - The Secretary shall keep records of all meetings of the Club and of all Executive Board and Board of Director meetings. She shall keep the Board of Directors files current. She shall post the General Membership Meetings minutes, and notify the Board of Directors of meetings. The Secretary is responsible for all external correspondence of the Club. She shall keep a current roster of the Board of Directors and is responsible for its distribution.

D. Treasurer - The Treasurer shall collect dues each year and shall be custodian of the general funds of the Club. She shall deposit such funds in a designated bank. The Treasurer is responsible for keeping a full and accurate account of all receipts and disbursements in books belonging to the Club, using standard recognized accounting principles, and to pay all debts approved by the Board of Directors. The books must be kept up-to-date and a report made to the Board each month, with the accepted report posted for the member’s review. With the help of the Captain, Co-Captain, tournament Co-Chairs, Social Chair and Awards Chair, the Treasurer shall prepare a budget for the forthcoming year and present this budget to the Board of Directors no later than the third meeting of the new year. She shall receive the membership applications and maintain a roster of all the current year’s membership which will include names, addresses, e-mails, GHIN numbers, home courses and phone numbers. The outgoing Treasurer and incoming Treasurer shall prepare the audit as stated in Article 8 below.

Section 2: Attendance Requirements of Executive Board

A. Executive Board members must attend a majority of scheduled Board of Directors meetings. (Approved 10-24-01)

B. Executive Board members will serve for a minimum of two years. Elections will be held in odd numbered years only. (Approved 10-24-01)

Article 4

Board of Directors

Section 1: Board Membership

The Board of Directors shall be comprised of the Executive Board, the NNWGA delegate, and the Chairs or Co-Chairs of the Standing Committees and Special Committees appointed by the Captain with the approval of the Executive Board. These Standing Committees shall be:

A. Tournament Committee. The Captain will act as the Tournament Committee Chair, the Board of Directors will all serve on this committee. The Tournament Committee Chair will prepare a schedule of events and tournaments for the upcoming season and present it to the Board of Directors no later than January of each year. The Committee shall plan and conduct all tournaments of the Club with the exception of the Member/Guest, Team Play, Captain’s Cup or other special events which would fall under the purview of another Standing Committee. The Tournament Committee Chair will appoint a BOD member to host the Wednesday and Saturday play days. A Board of Director member will service as the Tournament Chair for one month. The Monthly Tournament Chair is responsible for greeting members the morning of the play day, collecting closest to the hole money, explaining the game, passing out scorecards. After play, the Monthly Tournament Chair shall verify winners and determine the tie breaks based on the recommended method in the USGA Handicap System. She shall be responsible for providing the tournament information to the designated golf shop staff for publication, recording of book money and notification to the Treasurer. The Monthly Tournament Chair is responsible for ensuring that scores have been properly posted by its members.

B. Rules Authority. The Wolf Run Golf Club Liaison shall be the Rules authority and shall be responsible for informing members about any changes in the USGA Rules and assisting the members with their problems or questions with the rules.

C. Team Play Committee. Team Play Committee shall consist of the Team Play Captain and the Team Play Co-Captain. The Team Play Captain shall adhere to the High Sierra Team Play By-Laws and shall be responsible for explaining the concept of Team Play to the Membership and encouraging all members to participate. In coordination with the Tournament Chair, the Team Play Captain will set up the qualifying dates for Team Play. The Team Play Captain shall submit the names and GHIN #'s of the qualifying members to the hostess Captain at least seven (7) days before a Team Play event. If the Club is scheduled to host a Team Play event, the Team Play Captain shall confirm the date, course availability, number of players, and cost with the Wolf Run Golf Club Liaison prior to the High Sierra Team Play Captains' meeting in October.

The Team Play Captain shall attend the High Sierra Team Play Fall and Spring meetings representing the Club in establishing dates and costs for Team Play events. The Team Play Captain shall report the standings from Team Play events to the Board of Directors and the Membership at the general meeting. The Team Play Captain will serve in this position for a maximum of two years and shall be succeed by the Team Play Co-Captain (neither the Captain nor Co-Captain will serve more than two years in their respective positions). In the event the Team Play Co-Captain declines the position, the Club Captain will appoint the replacement. After having served as Team Play Captain, the Board member may not serve again for six years.

Note: The Club Captain shall not serve on the Team Play Committee.

D. Nominating Committee. (One Chair) The Nominating Committee shall consist of no less than three members of the Club appointed by the Executive Board with the Chair appointed by the Captain. The members shall serve only until the Autumn membership in odd numbered year. The Nominating Committee shall be responsible for determining a slate of officers for the upcoming election year, posting the proposed list no later than four (4) weeks prior to the Autumn general membership meeting and presenting the proposed slate to the general membership at the Autumn general membership meeting.

E. Handicap Committee. The Treasurer shall serve as Chair and shall determine other members of the Handicap Committee. The Committee shall provide members with handicap revision cards, submit a list of members and their handicaps to the Tournament Committee during the playing season, provide handicap information as necessary to the Tournament Committee to determine the number of flights and the handicap range of each flight. The Board of Directors must approve the number of flights and the handicap range of each flight for the Club Championship.

F. Social/Awards Committee. The Social/Awards Committee shall with approval of the Board of Directors plan social events for the members, as well as, select and purchase any awards or prizes to be awarded at the Autumn general membership meeting. The Committee is responsible for organizing the opening and closing socials. The Committee shall be responsible for keeping all trophies and plaques up to date.

G. Special Events Committee. The Special Events Committee is responsible for all aspects of planning and executing the following play days: Rally for the Cure, Captain’s Cup, Club Championship and other events as deemed appropriate.

H. NNWGA Delegate. The NNWGA Delegate shall be the past Captain and serve in this position for a maximum of two years. The NNWGA Delegate shall represent the views of the Club at the three general NNWGA meetings. It is the responsibility of the NNWGA delegate to keep the Club members informed about upcoming events and to encourage members to participate in State and NNWGA events. The delegate shall make a monthly report to the Board of Directors, post the report on the bulletin board for the members review, provide appropriate information and applications for State and NNWGA events, and make a report at the general membership meetings.

I. Historian. The historian shall maintain a scrap book of activities for the Women’s Club. She shall archive photos, publication materials, and other items pertaining to the club.

J. Match Play. The chair shall organize the yearly Wolf Run Women's Club Match Play competition. She shall be responsible for making the bracket placement chart and updating results in a regular, timely manner.

K. Member/Guest. The Member/Guest Committee is responsible for all aspects of the annual Member/Guest Tournament.

L. Newsletter. The Newsletter editor is responsible for sending out the first newsletter of the year with the new membership applications. She is responsible for any subsequent newsletters as determined appropriate by the Board of Directors. She is responsible for sending the newsletters, membership application and any other pertinent information to the NNWGA Executive Director for inclusion on the Club’s web site.

Section 2: Committee membership

The Chair of each committee (with the exception of the Nominating Committee) shall appoint the other members of that committee.

Section 3: Attendance Requirements of Board of Directors

Committee Chairs must attend a majority of scheduled Board of Directors meetings. (Approved 10-24-01)

Section 4: Removal from Office

A. A member of the Board of Directors not in good standing may be removed by a vote of two-thirds of the Board. A Board member not in good standing is defined as: not performing the functions of the position, inability to work constructively within the Board, excessive absences from Board meetings and lack of participation in the Club. B. Any vacancy in the Board of Directors caused by removal or resignation shall be filled by the Captain.

Article 5

Elections

Section 1: Method of Electing Officers of the Executive Board

It shall be the duty of the Nominating Committee to make nominations for Captain, Co-Captain, Secretary and Treasurer. The Nominating Committee shall post the slate of nominees four (4) weeks prior to the Autumn general membership meeting in odd numbered years only. Additional nominations may be made from the floor during the general membership meeting. Election may be by voice, hand or by ballot as determined by the membership at the time of the election. Officers elected at the Autumn general membership meeting will assume duties immediately following the Autumn membership meeting.

Section 2: Absentee Ballots

Absentee ballots may be accepted if submitted to a member of the Board of Directors prior to the Autumn general membership meeting.

Section 3: Officers Eligibility

Officers must be members of the Club during the year in which they serve. They must be available to attend the majority of the Board of Directors meetings.

Article 6

Meetings

Section 1: Board Meetings

There shall be a minimum of eight meetings of the Board of Directors each year. The Executive Board shall meet as needed. Special meetings may be called as necessary,

Section 2: General Membership Meetings

There shall be a minimum of two general membership meetings each year, one in the Spring and one in the Autumn. Election of the Executive Board shall be conducted at the Autumn general membership meeting.

Section 3: Quorum

A. Executive Board. A quorum shall consist of three (3) Executive Board Members in attendance. Attendance may be by telephone or by proxy.

B. Board of Directors. A quorum shall consist of seven (7) Board Members present in person or by telephone. Committee chairs not available to attend the meeting shall provide the Board of Directors with a written report of the Committee activities or arrange for someone from the Committee to attend the meeting to report on the activities.

C. General Membership Meeting. Provided that notice of the meeting was posted, any action taken at by the members present at the general or special membership meetings shall be valid and binding upon the entire membership.

Section 2: Notices

A. Notice of Board of Directors meetings and Executive Board meetings (except Special Meetings) shall be posted at least one week prior to scheduled meetings. Any member of the Club may attend.

B. Notice of the General Membership Meetings shall be posted not less than four (4) weeks prior to meetings.

All notices and tournament results shall be posted on a Notice Board set aside for the Club.

Article 7

Dues and Finance

The Board of Directors will recommend annual dues for active membership due and payable January 1 and delinquent by March 1 each year. The dues shall include the dues necessary for membership in the Northern Nevada Women’s Golf Association unless the member has paid those dues at a different course specified in her application as her home course. Any member paying dues after March 1 will be entitled to all the benefits of the membership, except the member will not be included in the membership directory for that year. No refunds may be made after April 1.

Article 8

Audit

The outgoing Treasurer and the incoming Treasurer shall meet to prepare the books for review following the Autumn general membership meeting. After payment of all expenses of the Club, the books shall be presented to the Executive Committee for review no later than December 15 of each year. The Executive Committee may require an independent auditor to review the books. The report on the prior year’s books, approved by the Executive Committee, shall be presented to the Board of Directors no later than the second Board of Directors meeting (February) of the new year. Article 9

Amendments

These rules may be amended by a two-thirds (2/3) majority vote of the members of the Club present at any regular or special meeting. Any amendment shall first be presented to the Board of Directors. If the Board of Directors approves the proposed amendment, written notice shall be posted on the bulletin board fifteen (15) days prior to the general membership meeting.

Presented and approved by the General Membership at the Spring Meeting 2000

Amended at the General Membership Meeting held on April 6^th, 2005.